About Us:

At Rivas & Associates, we pride ourselves on providing personalized legal services in a dynamic and collaborative environment. As a growing law firm, we value professionalism, efficiency, and exceptional client service.

We are seeking a talented and highly organized Bilingual Junior Paralegal (English/Spanish) to join our team and provide comprehensive administrative support.  This is an in-person role based in our Tulsa, Oklahoma office.

Job Overview:

In this role, you’ll work closely with case managers to secure and finalize essential client documentation, assemble comprehensive case packets, and prepare clients for critical consular appointments. With a sharp eye for detail and a commitment to efficiency, your work will directly contribute to building the strongest possible cases for our clients.

What You’ll Do:

• Client Onboarding: Process and finalize new client accounts within a 24-hour timeframe, ensuring a smooth and welcoming start.
• Document Collection: Secure all necessary documentation from clients within two weeks through an efficient collection process.
• File Creation & Management: Create and organize client files in Filevine, ensuring all information is up-to-date and accurate.
• Records Management: Coordinate and manage external records requests, ensuring timely acquisition of crucial documentation.
• Client Correspondence: Handle client communication efficiently and securely, adhering to established mailing protocols.
• Case Assembly: Physically assemble case packets, complete final checklists, and ensure cases are mailed promptly.
• Appointment Coordination: Schedule and prepare clients for their consular appointments, helping them feel informed and supported.
• Research: Conduct necessary research to support case preparation and strengthen case outcomes.
• Process Adherence: Follow all documented processes, contributing to a streamlined and organized workflow.

Who You Are:

• Detail-Oriented: You have a meticulous eye for accuracy, ensuring every document is clear, correct, and complete.
• Organized & Efficient: You can manage multiple tasks, meet deadlines, and maintain order in a fast-paced environment.
• Client-Focused: You understand the importance of client communication and are dedicated to supporting their journey.
• Collaborative: You thrive in a team environment and enjoy working closely with others to achieve shared goals.
• Adaptable: You’re able to handle a variety of tasks and responsibilities, staying flexible as new needs arise.

Why Join Us?

• Be part of a mission-driven immigration law firm making a meaningful impact on clients’ lives.
• Work in a supportive, collaborative environment where your contributions are valued.
• Gain experience and growth opportunities in the legal field, learning alongside a team committed to excellence.

Background check is required

Notice:
This position is a direct hire. We are not partnering with any third-party staffing agencies or third-party recruiters for this role. Any candidates submitted by any third party will not be considered. Rivas & Associates will not be responsible for any fees regarding unsolicited candidates.

Equal Opportunity Employer Statement:
Rivas & Associates is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time